AWARD AMOUNTS & CONTRACTS
Following notifications on April 9, 2020, and the completion of all applicant organization requirements, MAP staff will determine individual award amounts and seek approval from MAP’s Board of Directors. Award amounts are calculated by distributing the total dollars we have to give across the grantee cohort. While we endeavor to fund each project up to 30% of its unique expenses, the awards tend to lie closer to 25% depending on the variations across project budget scales, and are often in the range of $10,000–$45,000.
2020 grantees will receive notification of award amounts via email, following approval from MAP’s Board. At that time, MAP staff and ArtsPool will initiate the contract process with designated representatives from each applicant organization. A sample contract is available for your reference.
Upon receipt of signatures through Docusign–the secure portal we use to send and collect contracts–ArtsPool will process and distribute the funds, which will be available for use as early as July 1, 2020.
Note that MAP does not require progress reporting, but staff welcome opportunities to stay informed about the work as it unfolds. MAP staff are also available by appointment to brainstorm strategic use of the funds as desired.
After the initial notification, primary contacts will receive a follow-up email to collect press release information. The project information that grantees submit in this form will be published on MAP’s website and in the 2020 grantee announcement in late spring/early summer 2020.
According to the terms of your contract, MAP requires:
In all and any usage of the Project issued by or authorized by Artist and Grantee, Grantee shall, or cause Artist to, include or attach credits containing substantially at least one of the following:
- “The MAP Fund, supported by the Doris Duke Charitable Foundation and the Andrew W. Mellon Foundation.”
- Download and display the MAP Fund logo.
- Link to MAP’s website for all online mentions / promotions.
In addition, wherever you receive credit in any advertising, promotion or publicity for the Project, MAP shall receive the credit, provided that such advertising, promotion, or publicity is within your control. When such is not the case, then you shall use your best efforts to ensure credit is afforded to the MAP Fund.
Final reports are due within 60 days of the end date of your grant period — for the 2020 grant cycle, final reports must be submitted by August 27, 2022.
As soon as MAP resources have been spent, you may submit a final report. Note that the project does not need to be completed or have premiered in order to submit a final report. The only condition is that the funds have been fully expended.
Please email firstname.lastname@example.org to request access to your final report form. It will also be made available to you in your Submittable account.
The final report requires grantees to provide:
- Detailed narrative(s) of the use of the funds;
- Final project budget.
If the applicant organization offers creation or producing support, and/or presents the proposed project, the applicant organization will be responsible for submitting the final report by August 26, 2022.
If the applicant organizations offers fiscal sponsorship only–meaning no intent to develop, produce or present the proposed project–the artistic team will be responsible for submitting the final report by August 26, 2022.
Final report extensions may be granted with written permission from MAP’s Director of Grants & Research. Grantees with overdue final reports are not eligible to apply.