PLEASE NOTE: The information on this page is an archive of the 2018 grant cycle. MAP will announce the 2019 grant cycle timeline in July 2018. 


This companion is designed to provide clarity about submitting materials for Round Two of MAP’s 2018 grant cycle.

Round Two of MAP’s application is invitation-only. Email invitations to Round Two were sent on January 26, 2018.

All applicants to MAP’s 2018 grant cycle submitted their materials in the Round One open call period. The Round One projects that strongly align with MAP’s funding priorities will be invited to Round Two of the application process. Read more here to learn about MAP’s grantmaking process.

Applicants invited to Round Two must submit all requested materials by February 26, 2018 at 11:59 p.m. EST. Late proposals will not be accepted for any reason.

TABLE OF CONTENTS

Applicants with nonprofit status / applying via a partner organization
Applicants with a fiscal sponsor
Round Two Applicant Support
Round Two Proposal Component Details
1. Project Budget and Budget Notes
2. IRS Letter of Determination from the applicant organization
3. Most recently completed audit or 990 from the applicant organization
4. Fiscal Sponsorship Acknowledgment


For those applying with their own nonprofit status or via a partner organization, there are two components to the Round Two submission:

      1. The primary contact listed in your Round One proposal will receive an email from Submittable with access to a JotForm link. Please use this form to submit a project budget, budget notes, and documentation of your applicant organization’s nonprofit status.
      2. Re-read your Round One proposal. If you would like to make any content changes, please use the Submittable “edit” button or email mapinfo@mapfund.org, and MAP staff will open your application for editing. All edits to your proposal must be re-submitted in Submittable.

Your Round Two submission is considered complete once these two steps have been submitted by the February 26 deadline.

For those applying with a fiscal sponsor organization, there are three components to the Round Two submission:

      1. The primary contact listed in your Round One proposal will receive an email from Submittable with access to a JotForm link. Please use this form to submit a project budget, budget notes, and confirm your fiscal sponsorship by signing MAP’s Fiscal Sponsorship Acknowledgment.
      2. Re-read your Round One proposal. If you would like to make any content changes, please use the Submittable “edit” button or email mapinfo@mapfund.org, and MAP staff will open your application for editing. All edits to your proposal must be re-submitted in Submittable.
      3. MAP staff will email a separate JotForm to your Fiscal Sponsor (the entity you listed as your “Applicant Organization” in your Round One proposal). The Fiscal Sponsor form collects documentation of their nonprofit status and a signed copy of MAP’s Fiscal Sponsorship Acknowledgment. Once your Sponsor has submitted that form, MAP staff will send you a quick email confirmation letting you know that they have fulfilled this requirement.

Your Round Two submission is considered complete once these three steps have been submitted by the February 26 deadline.


ROUND TWO APPLICANT SUPPORT:

MAP is offering support to Round Two applicants who would like staff to read and respond to either their Project Budget and Budget Notes or their revised Round One Project Description.

Please be sure the draft you send is close to its final version, as we will not provide feedback for multiple drafts. The Round Two application support process begins on January 26, 2018, and ends on February 14, 2018. Once you submit your request, MAP staff will send a reply within 7 business days.

Please note that the deadline to submit Round Two materials for review is 11:59 p.m. EST on February 14, 2018. (The final deadline for Round Two applications is Monday, February 26.)

It is important to understand that MAP staff are providing this service as a way of supporting grant writing skills only. In no way can MAP staff predetermine how the panelist cohort might respond to the artistic / aesthetic components of your proposal.


ROUND TWO PROPOSAL COMPONENT DETAILS:

  • *Project Budget & Notes

     

Please use MAP’s Project Budget and Notes template to submit your information. Download the template here.

Project Budget

Please include all income and expenses from project’s conception to initial completion, including costs associated with creation, development, and production. MAP staff and panelists understand that budgets evolve over time. When you submit your materials, it’s possible that the budget more closely reflects a projection or a hope than concrete actuals. To that end, please submit a version of your budget that more closely resembles the “ideal version” of your project.

The request amount should be up to 30% of the total project budget or $50,000, whichever is less. A calculation for the MAP request is included in the budget template. The grant minimum is $10,000 and the maximum is $50,000.

Panelists do not play a role in determining award amounts.

Project Budget Notes

Rather than listing out itemized expense and income details (such as $2.05 for gaff tape, for example) in the budget template, please use the space provided in the spreadsheet to briefly describe the applicant’s record with any pending income sources. Some questions to consider:

      • Have you received this support previously?
      • Is it reasonable to expect this support at roughly the same level again?
      • If you use crowdsourcing, have you achieved your target goal in the past?
      • Are there any other anomalies or contingency plans you want to point out?

MAP staff and panelists understand how difficult it is to fundraise and/or to predict the likelihood of securing the resources you are seeking. There is no expectation that you “should have” acquired the pending resources in the past, or that you “should” in the future in order to receive a MAP grant. This space is only to help panelists understand a little bit more about how you are trying to realize the project. Those that have a track record of fundraising and/or access to resources are not more likely to receive a grant than those who have not.

2. *IRS Letter of Determination from the applicant organization

MAP requires proof of nonprofit status for auditing purposes.

*For those applicants with fiscal sponsors, MAP staff will request this document from the fiscal sponsor representative listed in the application directly via their own JotForm.

3.*Most recently completed audit or 990 from the applicant organization

MAP requires proof of nonprofit status for auditing purposes.

*For those applicants with fiscal sponsors, MAP staff will request this document from the fiscal sponsor representative listed in the application directly via their own JotForm.

4.*Fiscal Sponsorship Acknowledgment

The text below is a copy of what Sponsors and Sponsees (fiscally sponsored applicants) can expect to find in their respective JotForms. Sponsor and Sponsee signatures are required for MAP Fund to consider the Round Two submission complete.

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Below you will find a series of bullet points that outline mutual understandings between MAP Fund, Fiscal Sponsor, and Sponsee. While this is not a legally binding agreement, it is intended to ensure that all parties know what to expect in the event of an award.

In the event of an award, the Fiscal Sponsor:

      • Affirms that the Sponsee has fulfilled all necessary internal requirements to be in good standing with the Sponsor
      • Agrees to accept the grant on behalf of the Sponsee
      • Has disclosed how and when the grant will be distributed to the Sponsee
      • Has disclosed any fees for administering the grant to the Sponsee

In the event of an award, the Sponsee:

      • Affirms that they have received information about how and when the Sponsor will distribute the grant
      • Affirms that they have received information about any administrative fees that the Sponsor will withhold from the total MAP grant
      • Affirms that they will be responsible for completing and submitting any Final Report requirements
      • Understands that MAP Fund cannot legally intervene on disagreements between Sponsor and Sponsee, or amongst members of the artistic team who may be designated to receive all or a portion of the funds from the Sponsor

In the event of an award, MAP Fund:

      • Will notify Sponsors and Sponsees of their award status, requirements, terms and conditions
      • Will initiate contracts with Sponsors only, as the sole recipient and distributor of the award to Sponsees

Please contact mapinfo@mapfund.org if you have any questions. A reminder that MAP staff will not be scheduling phone calls or live meetings to review applications. All questions regarding the 2018 cycle will be answered in order of receipt.

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